How it works
A database for your collection. A label for every item.
ClearBench does two things, properly: it keeps the full record of everything you own — the right fields, the photos, the history — and it prints a label for every item, at exact size, on your own printer. All on your computer, none of it on our servers.
[ Item detail view screenshot ]
Real collections outgrow spreadsheets fast.
The first ten items fit in a notebook. The next hundred fit in Excel. By two hundred you can't find the receipt for the item you bought last year, the photos live in five different folders, and the locality details you wrote down in 2018 are now in a laptop you don't use anymore. The collection is still yours. The record of it isn't really anywhere.
The provenance problem
Where each item came from, who owned it before, what you paid, what it's worth now. The story is what makes a collection a collection, and it's the part spreadsheets and public databases were never built to hold.
The photo problem
Your phone has the photos. Your spreadsheet doesn't. Every time you want to show an item to a dealer or check what something looked like before you cleaned it, you go hunting through Camera Roll for a date you half-remember.
The privacy problem
Cloud catalogues mean someone else's server holds your acquisition prices, dealer contacts, and storage locations. A breach, a pivot, or a price hike, and your collection's record is suddenly someone else's lever.
The label problem
Every cabinet drawer, every show table, every gift to a fellow collector wants a label. Word templates fight you over millimetres. Avery sheets force ugly fonts. The label is the first thing anyone sees of your collection, and it deserves better.
The longevity problem
Your collection will outlive any subscription. The records need to outlive any service that closes, raises prices, or sells out. If they only exist on a server you don't control, they aren't really yours.
The fit problem
Generic tools force every collection into the same shape. A coin's grade, a mineral's locality, a watch's movement number. These are not the same field. A real catalogue has the right fields for what you actually collect.
What ClearBench is good for
- The full history of an item, from the day you got it to today
- Photos beside the data, where they belong
- Searchable across every field, instantly
- Labels worth printing, in any style you like
- Private. By design, not by promise
What it's not for
- Sharing your collection publicly (use a public site for that)
- Selling on a marketplace (use a marketplace)
- Group catalogues with multiple editors (this is one collector's record)
1 · The collection database
A record for every item, built around what you collect.
Each item carries the fields that matter for its type, its photos, its history, and where it sits today — all searchable across every field. Group related things as sub-items: a matched pair, a set and its box, every copy you own. Start from a setup for one of the most common collections, or build your own from scratch.
2 · Labels for every item
A label for every item, worth printing.
The same record that lives in your database flows straight onto a label — no retyping. Design it once, then print at exact size on your own printer: for the cabinet drawer, the show table, or the box.
Classic
[ Classic ]
Minimal
[ Minimal ]
Bold
[ Bold ]
Academic
[ Academic ]
Clean
[ Clean ]
Ornate
[ Ornate ]
What you see is what prints
The preview is the editor. Drag any line, change fonts, colours, and spacing, add your logo. Save a look as the house style for a whole collection, or bend a single label for one item without touching the rest.
Exact size, on any printer
The label that comes out matches the screen to the millimetre, on a Mac or a PC. Print a full sheet at once, save the layout, and rerun it next month when you've added more to the collection.
Your collection isn't anyone else's business.
Every record lives on your computer. We don't have a server-side mirror of your collection. We can't see what you paid, who you bought from, where things are stored, or what they're worth. If we were hacked tomorrow, your collection would still only live on your computer.
Read the full privacy story →The only collector who has access to your collection record is you.
Move your collection between your own computers.
Bought a new Mac? Working on the office PC during the week and the home laptop on the weekend? Today, the in-app export packs your whole catalogue, labels, photos, and records into a single file. Copy the file across, hit import on the other machine, and you're running the same catalogue on both. Takes a couple of minutes.
Direct sync between your own computers is optional and on the roadmap. If you ever turn it on, your data is encrypted on your device before it leaves, so our server only sees an unreadable blob, never your collection, and your passphrase never reaches us. Until then, the export-and-import workflow above keeps your collection portable from day one.
[ Two computers, same collection ]
Selling, not just collecting?
ClearBench has a full dealer side: a stock list kept separate from your collection, show mode that tracks every sale from setup to pack-up, sales and ROI reports, and price-tag sheets from the same label engine. Same app, same privacy, no extra purchase.
See the dealer tools